So register it like one: private ticket groups only your invitees can reach, promo codes locked to the right email domains, and payment links that hold a seat for the chief executive who will sort it later.
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Summit Kit
Summits live and die by the guest list. These are the bits that keep summit producers up at night, and what eventcloud does about each.
A summit runs on a guest list. Someone decides who gets in, and the public must not stumble on the registration page.
Every registration can wait for your approval before it is confirmed, and access codes open a pass only to the people you invited.
Today, invitees register through a private ticket group that only opens from a secret link, and promo codes can be locked to named email domains.
The VIP pass includes the dinner and the chief executives' roundtable, the standard pass does not, and the dinner seats forty.
Tier the passes as ticket types and include the roundtable with the VIP pass, so it lands straight on their agenda. Sell the dinner, the workshop or the airport transfer as add-ons with per-ticket, per-order and stock caps, each assigned to a named guest with every unit tracked.
Every sponsor package comes with a handful of passes, and every sponsor wants to know what their money bought.
Sponsors register their own guests through a sponsor portal, inside the allocation their package includes, and see what their sponsorship delivered.
Today, sponsor guests register through a private pass link with a capacity you set, and sponsors appear by tier on your event website.
A PA registers the chief executive, finance pays next week, and the seat must not go to anyone else in the meantime.
Hold the seat and send a payment link. The guest pays by card on your event's branded page, the link stays open for up to 30 days, and you can resend or withdraw it at any time. The PA registers the chief executive under the executive's own name and email, so the ticket lands in the executive's inbox, not the PA's.
Invitees, VIPs, the assistants who book for them and the door: four parts of one quiet guest list.
Invitees register through a private ticket group that only opens from the secret link you send. Promo codes can be locked to named email domains, so a forwarded code only works for addresses at the companies you chose.
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Include the chief executives' roundtable with the VIP pass so it lands straight on their agenda, and limit who can book it to that pass: at its door, anyone else is turned away. Sessions others can book take only the passes you choose, up to the capacity you set.
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Assistants register their executive under the executive's own name and email address, so the confirmation and ticket land in the right inbox. The executive opens the event app with the email the ticket went to, or the ticket code.
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Guests type their ticket number at a laptop by the entrance, check their badge and print it, and printing checks them in. Your door team scans everyone else from their own phones.
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The parts of a summit nobody should notice, done properly.
Theme colours, font pairings and your own wording on the event website, previewed on a phone before anything goes public.
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Door staff scan the QR and the phone confirms the guest by name, with the time they arrived.
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Guests open the event app from their confirmation email: the keynote, the agenda and the sponsors, with nothing to download.
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Every guest and every answer goes to Excel for the thank-you notes, filtered by pass.
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No tiers and no add-on list. Every seat gets all of it.
A badge designer that works in millimetres, and a ticket designer whose PDF replaces the standard one.
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A yourname.eventcloud.io address on every plan, including the free trial.
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Forms, checkout, emails and PDF tickets in UK and US English, Spanish, German and French.
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Unlimited events, registrations and attendees on every plan. Build the summit in the free trial and publish when the guest list is final.
