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Trade Shows

Badges at the Door.
Leads at the Booth.

Free attendee registration and private booth-staff passes in one show, badges printed at a self-service kiosk as attendees arrive, and lead retrieval on the phones your booth staff already carry. Nothing on your bill counts attendees, badges or scans.

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  • Unlimited attendees, exhibitors and booth staff
  • Zero lead scanners to rent
  • Included with the booth pass or sold at checkout
My Leads in the event app with four leads, each with a star rating and time, a Download as Excel button, search and filters for 4+ stars, not rated and today
Unlimited
Attendees, Exhibitors and Booth Staff
Team seats are the only thing we count.
0
Lead Scanners to Rent
Booth staff scan with their own phones.
10
Lead Questions per Rep
Plus a 1 to 5 rating and notes on every lead.
4x6 in
Badge Stock, or Letter, A6 and Custom
Designed in real millimetres.
Trade Show Quirks

Show Floor Headaches.
Meet the Aspirin.

Trade show registration has the same few headaches every season. Here is the treatment for each one, including the part still being made.

Lead Retrieval in the Booth Package

The Quirk

Booth scanning is part of the package now: half of the 969 exhibitors in Freeman's 2025 trends report expect lead retrieval devices in an all-inclusive package.

How eventcloud Handles It

Include lead retrieval with the booth-staff pass, or let exhibitors buy it at checkout for a price you set, with no charge from us per scanner or per lead. Booth staff scan the QR code on each attendee's badge or in their event app with the phone already in their pocket.

See Lead Retrieval

Free Attendees, Capped Booth Staff

Partial
The Quirk

Attendees register free and answer qualifying questions, every booth package includes a set number of staff badges, and every exhibitor wants two more.

How eventcloud Handles It

Run a free public group for attendees and a private booth-staff link per show, capped at the number you set, each with its own form and confirmation email.

Coming soon: an exhibitor portal where each exhibitor registers their own booth staff against their booth.

See Registration

Walk-ins Who Need a Badge Now

The Quirk

Walk-ins arrive with nothing, one badge says Mrak instead of Mark, and the line is already out the door.

How eventcloud Handles It

Walk-ins register on their phone, then type their ticket number at a self-service Badge Kiosk and print their own badge, which checks them in. Allow corrections and Mark fixes the typo himself before it prints.

See the Badge Kiosk

Four Doors and a Temp Crew

The Quirk

Big shows open several doors at once, staffed by temps who met the floor manager ten minutes ago.

How eventcloud Handles It

Every door runs from the same check-in link and a four-digit PIN on any phone, with nothing to install and no accounts. Rotate the link at shift change, and watch arrivals by hour from the show office.

See Check-in
Registration

Attendees and Exhibitors. One Show.

Two registrations, one attendee list, every answer in one export.

  • Free and public for attendees: qualifying questions, the same QR and PDF as a paid pass, no card step
  • Private for booth staff: a separate group behind a secret link, capped at the number you set
  • Lead retrieval on the pass: include it with the booth-staff pass, or sell it at checkout as a paid extra
  • Every answer in Excel: attendees and booth staff, up to 10,000 orders per export
Prefer Stands to Booths? See Exhibitions
Public ticket selection column with a countdown, a free government and military pass, and an industry pass with group rates for several tickets
Onsite

The Show Floor, Spec by Spec.

From the badge printer to the booth scanner, with an honest status on every line.

WhatHow It Works
Badge Stock4x6 inch, Letter, A6, A5, A4 or custom, designed in real millimetres
Printing on ArrivalA self-service Badge Kiosk: attendees type their ticket number and print their own badgePrinting checks them in. One print per ticket unless you allow reprints.
No Print DialogEdge, Chrome or Firefox in kiosk mode on a Windows laptopIt prints to whatever printer that laptop uses. No printer list, no drivers.
Printing Before the ShowAny attendee's badge from the dashboard, one at a time
Door DevicesAny phone or tablet, Android or iPhone, from one link and a four-digit PIN
Finding a TicketScan the QR or type the nine-digit ticket number
What Door Staff SeeName, company, ticket and pass typeA second scan shows the first check-in time; refunded and unpaid tickets are refused.
Lead RetrievalBooth staff scan the QR code on each attendee's badge or in their event app with their own phonesA 1 to 5 rating, up to ten questions, notes and an Excel download per rep.
Who Pays for Lead RetrievalIncluded with a pass, or sold at checkout for a price you setNo charge from us per scanner or per lead.

On the Workbench

  • Batch PrintingA whole group's badges in one goComing Soon
  • Search by Name, Company or Email at the DoorDoor staff find an attendee without their QR codeComing Soon
  • Offline Check-inKeep scanning when the hall wifi dropsComing Soon
  • CRM SyncSalesforce, HubSpot and Dynamics, plus ZapierComing Soon
  • Free Shows Without a Payment AccountTake free registrations without connecting Stripe at allComing Soon

Everything above the workbench works today. The workbench is what we are building next, and it carries no dates.

Show Day

Sold, Badged, Scanned. Followed Up.

One trade show, from the booth package to the follow-up, with nothing rented on the way.

  1. 1

    Sell the Booth Package

    Exhibitors add lead retrieval at checkout for a price you set, and the money settles in your own Stripe account.

    Sell Lead Capture card switched on, with a price per ticket and Who Can Buy set to selected ticket types: shell scheme and space only stands
  2. 2

    Badge the Walk-ins

    Attendees type their ticket number at the Badge Kiosk and print. Allow corrections and Mrak becomes Mark before it prints.

    Badge kiosk Edit Your Details form with the first name being corrected to Tomás, plus last name, company and job title, and a Save and Preview button
  3. 3

    Find the Booth

    Attendees filter your exhibitor directory by category and region, booth numbers included, before they reach the hall.

    Exhibitor directory on an event website with filters for category and region, and cards showing each exhibitor's logo, booth number and a short description
  4. 4

    Follow Up

    Every attendee and every answer goes to Excel, and each rep gets a leads email the morning after.

    Attendee list filtered to delegate passes, showing first and last names, companies, job titles, countries, ticket types and registration dates
The Bill

Ten Thousand Attendees or Ten.
Same Bill.

Big shows are where per-attendee pricing hurts most, so here is exactly what we count, and the few limits that do exist.

Unlimited events, registrations and attendees on every plan. We count team seats, not tickets, so your bill does not rise because your event sells out. The limits that do exist are operational, not commercial: 99 of one ticket type per order line, 10,000 orders per Excel export, five languages per event, and one subdomain and one sending domain per organisation.

Keep Exploring

Next Stop on the Show Floor.

  • Solution

    Exhibitions

    The UK version: stands, visitors and organisers.

  • Solution

    Exhibition Organisers

    For the team that sells the floor.

  • Solution

    Confex

    A paid conference with the expo alongside.

  • Solution

    Career Fairs

    Free candidates, employer booths.

  • Feature

    Badge Kiosk

    Attendees print their own badge, and printing checks them in.

  • Feature

    Lead Capture

    Scanning, ratings, questions and the Excel download.

  • Glossary Term

    Booth

    The US word for the UK stand.

  • Glossary Term

    Lead Retrieval

    How exhibitors capture leads at a show, explained.

Fair Questions

Questions Trade Show Organisers Ask.

Can booth staff capture leads at the show?

Yes. Lead retrieval comes with every seat: exhibitors scan the QR code on each attendee's badge or in their event app with their own phones, rate and qualify each lead, and export their leads to Excel. No charge from us per scanner or per lead. You decide whether exhibitors get it with their pass or buy it at checkout for a price you set.

Can we print badges at the show?

Yes. Run a self-service Badge Kiosk at each entrance: attendees type their ticket number, check the badge and print it, and printing checks them in. You can also print any attendee's badge from the dashboard before the doors open.

Does it sync to Salesforce or HubSpot?

Coming soon: CRM sync for Salesforce, HubSpot and Dynamics, plus Zapier. Today, attendees and orders export to Excel with every answer, each rep downloads their own leads to Excel, and payments settle in your own Stripe account.

Do we need specific printers?

No. There is no printer list and no driver to install. The dashboard prints through your browser's print dialog, and the Badge Kiosk prints through Edge, Chrome or Firefox in kiosk mode on a Windows laptop with no dialog at all, to whatever printer that laptop uses.

Do you charge per attendee, per badge or per scan?

No. We count team seats, nothing else. Attendees, exhibitors and shows are unlimited on every plan.

Can we set up the show before we subscribe?

There is a free trial. Build the whole show, rehearse checkout with Stripe test cards, and rehearse check-in and the Badge Kiosk on a draft event, then subscribe when you are ready to publish.

Comparisons

Coming from Cvent, Whova or Accelevents?

Side-by-side pages with sources, including the parts where they win.

Fill the Hall. Your Bill Stays Put.

Unlimited events, registrations and attendees on every plan. Build the show, rehearse the doors on a draft event, and publish when the booth list is final.

Start Your Free TrialBook a Demo
  • Unlimited attendees and booth staff
  • Zero lead scanners to rent
  • Ticket revenue in your own Stripe account

Get in Touch. Let's Talk Events.