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Exhibitions

Every Visitor. Every Stand. One List.

Visitors register free, stand staff get a private pass of their own, badges print at a self-service kiosk as people arrive, and exhibitors scan leads on the phones they already carry. Everyone lands on one list, with every answer they gave.

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  • Unlimited visitors, exhibitors and stand staff
  • No charge from us per badge, scan or lead
  • One check-in link and PIN for every entrance
Exhibitors page of an expo's event website with the event header, Sign In and Get Tickets, filters by category and region, and logo-led exhibitor cards with booth numbers

Every Show Gets

Exhibition Quirks

Every Show Has Its Pinch Points.
Here Are Yours.

Free visitors, paying exhibitors and a crowded entrance all meet in one registration system. This is where it usually pinches, and what eventcloud does about it.

Free Visitors, Private Stand Staff

The Quirk

Visitors register free and answer qualifying questions about job role and buying power. Stand staff need a different form, and visitors should never see the stand-staff pass.

How eventcloud Handles It

Run a free public ticket group for visitors and a private group for stand staff in the same event, each with its own form and confirmation email. Free visitors get the same QR code, PDF ticket and confirmation as a paid pass, with no card step.

See Registration

Stand Staff Tied to the Stand

Coming Soon
The Quirk

Each stand package comes with a set number of staff badges, and someone has to police the allocation.

How eventcloud Handles It

Each exhibitor registers their own stand staff through an exhibitor portal, against their stand and inside the allocation that came with it.

Today, stand staff register through a private pass link with a capacity you set.

See Exhibitors and Sponsors

Badges Printed on Arrival

The Quirk

Some visitors print their ticket at home and some want a badge waiting, but plenty walk up with nothing but a phone and expect a badge on the spot.

How eventcloud Handles It

Put a self-service Badge Kiosk at the entrance: visitors type their ticket number, check their badge and print it, and printing checks them in. Anyone you would rather badge in advance gets theirs printed from the dashboard before the doors open.

See the Badge Kiosk

Selling the Floor

Coming Soon
The Quirk

Stand sales live in a spreadsheet and a PDF floor plan that is out of date by lunchtime.

How eventcloud Handles It

Exhibitors pick a stand on your floor plan and pay for it, and the plan updates itself as stands sell.

Today, sell stand packages as ticket types or add-ons, with the money settling in your own Stripe account.

See Add-ons
Four Ways In

One Show. Four Front Doors.

Visitors, stand staff, exhibitors and stewards each get a door that suits them, and every one of them ends up on the same list.

Free, Public and Qualified.

Visitors register free on a public form that asks about job role, company size and buying power, with no card step. They get the same QR code, PDF ticket and confirmation email as a paid pass.

  • Terms on every registration: a Terms and Policies question records each acceptance
  • One visitor, one email address: when the pass asks for each person's details
  • Every answer in Excel: filtered by group, up to 10,000 orders per export
See Registration
Public registration form an attendee fills in, with contact details, company and job title, a single choice question about their organisation, and country and mobile number fields

A Private Pass. A Badge That Says Which Stand.

Stand staff register through a private group reached only by a secret link, with its own form, confirmation email and a capacity you set. Ask for the company and stand number on their form and the stand-staff badge prints both, in a design of its own.

  • Hidden: never shown on the public event page
  • A design per pass type: visitors, stand staff and press
  • Lead retrieval: included with the pass or sold at checkout
See Badge Printing
Printed exhibitor badge for BioInnovate MedExpo 2026 with Marcus Bell of Oscorp Diagnostics, stand B14, a QR code, a ticket number barcode and EXHIBITOR in orange

Every Stand Scans. No Goldfish Bowl Required.

Lead retrieval comes with every seat, and the scanner is the phone each exhibitor already carries. Stand staff scan the QR code on each attendee's badge or in their event app, rate the lead from 1 to 5, answer up to ten questions of their own and add notes.

  • No signal, no panic: scans wait on the phone for up to 30 days once the scanner is open
  • Leads to Excel: each rep downloads their own, and a leads email arrives the morning after
  • Who Scanned Me: visitors see which companies scanned them, unless you switch it off
  • Totals for you: who is scanning and how much, never the leads themselves
  • Included or sold: no charge from us per scanner or per lead
See Lead Retrieval
Lead sheet in the event app for Hannah Brooks of Polar Bay Networks with five stars selected, above the exhibitor's two questions and a notes box

The Entrance. Staffed by Anyone with a Phone.

Your stewards already own the hardware. They open the check-in link on any phone or tablet, enter a four-digit PIN and scan the QR or type the nine-digit ticket number, with no app and no accounts.

  • Pause or rotate: between halls or at the end of a shift
  • Duplicates caught: a second scan shows when the visitor first came in
  • Problems refused: refunded or unpaid tickets are turned away
  • Arrivals by hour: the check-in rate in Insights, live
See Check-in
Door check-in page on a phone for CloudInfra Expo 2026, set to the Entrance, with a Scan QR Code button and a field to type a ticket code
Show Day

Door to Download. One Visitor, Four Acts.

From the confirmation in a visitor's inbox to the lead in an exhibitor's spreadsheet, with nothing to rent on the way.

  1. 01

    Arrive with a Number

    Every confirmation email and PDF ticket carries a QR code and a nine-digit ticket number, so a flat phone is no excuse.

    PDF e-ticket for BioInnovate MedExpo 2026 with the event banner, the sample attendee Jane Smith, the Industry Pass ticket type, a QR code, the ticket number 123-456-789 and a barcode of the same number
  2. 02

    Print Their Own Badge

    Visitors type that number at the Badge Kiosk, check their badge and print it. Printing checks them in.

    Badge kiosk screen with the event banner and a Print Your Badge card with the ticket number 399-389-863 typed in and a Find My Badge button
    Checked In
  3. 03

    Scanned at the Stand

    Exhibitors scan the QR code on each attendee's badge or in their event app and rate the lead before the visitor has moved on to the next stand.

    Profile screen in the event app with the attendee's ticket QR code and their details below
  4. 04

    Everything in Excel

    The show office exports every visitor with every answer, and each rep downloads their own leads.

    Attendee list for 542 delegate passes with search, a ticket group filter, column settings and an Export attendees to Excel button, above rows of first names, last names, companies and job titles
Also on Every Seat

More for the Show Office. Nothing to Add On.

No tiers and no add-on list. Every seat gets all of it, and anything still on its way says so.

  • Event Website

    Sponsors and Exhibitors Online. Stand, Not Booth.

    Sponsors by tier, and a directory visitors filter by category and region with every stand number. Rename Booth to Stand in each language you publish. Coming soon: the directory inside the event app.

    Sponsors page of an event website with Strategic Partners three across and Gold Sponsors four across, each card led by the sponsor's logo with its name and a one-line statement
  • Partners

    Partner Codes and Media Links.

    Codes for association partners, capped and locked to an email domain, and a tracked link for each media partner with its own line in the report.

    Affiliates list with two partners, a podcast and a newsletter, their example.com contact emails, their codes and the sales each has brought in
Registration Contractors

Used to a Staffed Registration Contractor?

Contractors such as Fusion, RefTech and Jonas bring staff and hardware to your show. eventcloud is software your own team runs, with nothing to rent. Still comparing software? These comparisons leave in the bits where the other side wins.

Fair Questions

Questions Exhibition Organisers Ask.

Answered for today. Where something is still being built, the answer says Coming soon first.

Can exhibitors scan visitors for leads?

Yes. Lead retrieval comes with every seat: exhibitors scan the QR code on each attendee's badge or in their event app with their own phones, rate and qualify each lead, and export their leads to Excel. No charge from us per scanner or per lead. You decide whether exhibitors get it with their pass or buy it at checkout for a price you set.

Can we print visitor badges at the entrance?

Yes. Run a self-service Badge Kiosk at the entrance on a laptop with your badge printer beside it: visitors type their ticket number, check the badge and print it, and printing checks them in. You can also print any visitor's badge from the dashboard before the doors open.

Can visitors register free?

Yes. Visitors register free with the same QR code, PDF ticket and confirmation email as a paid pass, and no card step. A live event still needs a connected Stripe account today.

Coming soon: free registrations without connecting Stripe at all.

Can door staff find a visitor by name?

Coming soon: search by name, company or email on the door staff's phones. Today door staff scan the QR or type the nine-digit ticket number, and a Badge Kiosk finds visitors by name or email if you switch that on.

Is there a limit on visitors?

No. Visitors, exhibitors and events are unlimited on every plan; team seats are the only thing we count. Each Excel export holds up to 10,000 orders, so a bigger show exports in slices by ticket group.

Where is visitor data hosted?

Coming soon: EU or UK data hosting and a data processing agreement. Today it is hosted in the US, on Fly.io in US East. You can erase a visitor's data on request and export visitors and orders to Excel whenever you like.

Keep Exploring

Same Building. Different Halls.

  • Solution

    Trade Shows

    The same show, written for booths and attendees.

  • Solution

    Trade Fairs

    One fair in five languages, with VAT on every order.

  • Solution

    Confex

    A conference and an exhibition in one event.

  • Feature

    Badge Kiosk

    Visitors print their own badge, and printing checks them in.

  • Feature

    Check-in

    One link, a four-digit PIN and any phone.

  • Glossary Term

    Stand

    The UK word for the US booth.

  • Glossary Term

    Visitor Registration

    What it covers before the doors open.

  • Glossary Term

    Lead Retrieval

    How exhibitors capture leads at a show, explained.

Open the Doors. Your Bill Will Not Notice the Crowd.

Unlimited events, registrations and attendees on every plan. Build the show, rehearse the entrance on a draft event, and publish when the stand list stops changing.

Start Your Free TrialBook a Demo
  • Unlimited visitors and stand staff
  • Lead retrieval on every seat
  • Rehearse the entrance on a draft event

Get in Touch. Let's Talk Events.