In-Person Registration, Badges and Check-in. No Project Manager Required.
vFairs sells virtual, hybrid and in-person events with a dedicated team and technicians on the day. eventcloud is built for the room and hands your team the controls: a ticket group per audience, badges printed at a self-service kiosk as people arrive, and check-in on any phone. Nobody counts your attendees. Competitor facts checked 27 October 2026. Sources and dates are listed below.
vFairs comes with people attached and three formats to choose from. eventcloud is built for the room, and hands your own team the desk, the kiosk and the door.
eventcloud
Teams Running In-person Events
Where It Shines
A ticket group per audience, each with its own form, price schedule and confirmation email
A self-service Badge Kiosk on any laptop and the printer beside it; printing checks each visitor in
Check-in and session scanning on any phone or tablet, with one link and a four-digit PIN
Lead retrieval on exhibitors' own phones, with no charge from us per scanner or per lead
Build the event and rehearse check-in and the kiosk on a draft event before you subscribe
Nothing priced per attendee, session or booth: team seats are the one thing we count
Checked 27 October 2026. Sources are listed below.
Side by Side
Fifteen Rows, Including the Seven vFairs Wins.
Grouped by stage. A Coming soon cell is something eventcloud is building now, and the row goes to vFairs until it ships. Which one does your show need? Tell us.
eventcloud
vFairs
Registration Experience
Conditional Form Logic (stronger: vFairs)
eventcloudComing Soon
Show or hide questions based on earlier answers. Need it for your next event? Tell us.
Group rates that apply themselves on any paid price, and up to 99 of a pass in one order, each person named and sent their own ticket.
vFairsYes
Group registration with bulk tiers and group packages.VF2
Checked
Waitlists for Sold-out Tickets (stronger: vFairs)
eventcloudComing Soon
A waitlist for sold-out tickets, with places released when you choose. A waiting list on tickets not yet on sale already emails everyone the moment they open. Selling out often? Let us know.
vFairsYes
Waitlists for each category, with automatic promotion.VF2
Checked
Payments and Finance
Payment Gateways (stronger: vFairs)
eventcloudPartial
Stripe card checkout, settled straight to your own Stripe account. Using another gateway? Ask us.
vFairsYes
Stripe, PayPal, Authorize.net and more than 30 regional gateways.VF2
Checked
Tax and VATDepends
eventcloudYes
Organisation-level VAT, inclusive or exclusive, frozen onto every order.
Printing as Attendees Are Scanned In (stronger: vFairs)
eventcloudPartial
Printing on arrival at a self-service Badge Kiosk, where visitors type their ticket number and printing checks them in. Coming soon: printing in bulk from the dashboard. Want badges printed at every staffed scan too? Talk to us.
vFairsYes
Printing on demand the moment an attendee is scanned at the desk, pre-printing in bulk, and branded kiosks.VF3
Checked
Check-in on Ordinary Phones and TabletsTie
eventcloudYes
In the browser on any phone or tablet: one link, a four-digit PIN, no app and no staff accounts.
vFairsYes
Check-in and kiosks on regular phones and tablets.VF4
Checked
Session ScanningTie
eventcloudYes
Pick a session on the check-in link and each scan admits or refuses by booking or ticket type, flags re-entry and keeps a running count against capacity.
vFairsYes
QR scans at each session room entrance, with live views of which sessions are full.VF4
Checked
Name Search at the Door (stronger: vFairs)
eventcloudComing Soon
Door staff find anyone by name, company or email. Visitors can already search by name or email at the Badge Kiosk, if you switch it on. Want it at the door too? Drop us a line.
Tickets carry a QR code, and badges can too, scanned on any phone or tablet your team already carries. Thinking about smart badges? Get in touch.
vFairsYes
RFID and BLE smart badges that log movement around the venue.VF4
Checked
Exhibitors and Sponsors
Lead CaptureDepends
eventcloudYes
Exhibitors use their own phones to scan the QR code on each attendee's badge or in their event app, rate and qualify each lead, add notes and export to Excel. No charge from us per scanner or per lead.
vFairsYes, Add-on
A Lead Capture app, sold as licences that exhibitors buy in their portal, with CRM sync.VF5
Checked
Exhibitor Portal and Floor Plan (stronger: vFairs)
eventcloudComing Soon
An exhibitor and sponsor portal with stand staff linked to each stand, plus floor plans and stand sales. Stand staff register through their own private ticket group. Tell us how your exhibitors work.
vFairsYes
An exhibitor portal with tiered packages and payment, plus a floor-plan builder.VF5
Nothing Priced per Attendee, Session or Booth (stronger: eventcloud)
eventcloudYes
Team seats are the only thing we count.
vFairsNo
Its pricing page lists more sessions, booths and attendees among the add-ons it prices.VF7
Checked
How to read it. Yes, Partial, No and Not confirmed describe each platform today; Not confirmed means we could not confirm it from public sources on the date checked, and it never means no. Coming soon marks a feature eventcloud is building now, and the row still goes to whoever does it today. Ask us, in our column, means just that: talk to us about what your event needs. Competitor facts are dated at the foot of the page. Tell us if one has changed. vFairs and its product names are trademarks of their owner, used here only to identify the products compared; eventcloud is not affiliated with vFairs.
What Gets Counted
What Each Bill Counts.
Units, never amounts. What a vendor counts tells you how the bill moves when your event grows.
eventcloud Counts
Team seats
Events, registrations and attendees are not counted.
vFairs Counts
By quote
Its pricing page publishes no figures, and lists more sessions, booths and attendees among the add-ons it prices VF7.
Units from the vFairs pricing page, checked 27 October 2026. What unlimited covers, and the few limits that remain, is just below.
Unlimited, with the Small Print Printed Large.
Here is what we do limit, all of it.
Unlimited events, registrations and attendees on every plan. We count team seats, not tickets, so your bill does not rise because your event sells out. The limits that do exist are operational, not commercial: 99 of one ticket type per order line, 10,000 orders per Excel export, five languages per event, and one subdomain and one sending domain per organisation.
Who Runs the Desk
One Format, Done in the Room.
vFairs sells its platform with a dedicated team, and its technicians can set up the desk and kiosks on the day and print badges as attendees are scanned in. If your team would rather own the desk, here is how it runs.
Rehearse before you pay: build the event, rehearse checkout with Stripe test cards and rehearse check-in and the kiosk on a draft event, then subscribe when you publish.
A kiosk at the front desk: any laptop and the printer beside it become a self-service Badge Kiosk, where visitors type their ticket number, check the badge and print it, and printing checks them in.
Phones at the door: door staff open one link and type a four-digit PIN on the phones you already own, then scan the QR or type the ticket number, at the entrance or at each session.
Where the Facts Come From
Sources.
Every competitor fact on this page links here. Labels carry the source's own date and flag older, vendor-authored and aggregator sources, so you can weigh them yourself.
vFairs publishes no prices: its pricing page asks you to get in touch, sells annual licences, and lists more sessions, booths and attendees among the add-ons it prices (vFairs pricing page, checked 27 October 2026). eventcloud counts team seats only. Our own plans are on the pricing page. You can build the whole event, rehearse checkout with Stripe test cards and rehearse check-in on a draft event for free; you subscribe when you are ready to publish.
Who runs the desk on the day?
Your own team, with the controls in their hands. Any laptop and the printer beside it become a self-service Badge Kiosk, where visitors type their ticket number, check the badge and print it, and door staff check people in on any phone with one link and a four-digit PIN, at the entrance or at each session's door.
Can we print badges on site?
Yes. Turn any laptop and the printer beside it into a self-service Badge Kiosk: visitors type their ticket number, check their badge and print it, and printing checks them in. You can also print any attendee's badge from the dashboard before the doors open, on 4x6 inch, A4, A5, A6, Letter or custom stock. vFairs prints on demand as attendees are scanned in, or in bulk beforehand. Coming soon: printing in bulk from the dashboard. Need it for your show? Tell us.
Can door staff find a visitor by name?
Door staff scan the QR code or type the nine-digit ticket number, and if you switch it on, the self-service Badge Kiosk finds visitors by name or email. Coming soon: search by name, company or email for door staff. Need it? Tell us.
Can exhibitors scan leads?
Yes. Lead retrieval comes with every seat: exhibitors use their own phones to scan the QR code on each attendee's badge or in their event app, rate and qualify each lead, and export their leads to Excel. No charge from us per scanner or per lead. You decide whether exhibitors get it with their pass or buy it at checkout for a price you set. vFairs sells lead capture licences to exhibitors through its exhibitor portal.
Can we rehearse before the day?
Yes. Build the event, rehearse checkout with Stripe test cards and rehearse check-in and the badge kiosk on a draft event, then subscribe when you are ready to publish.
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