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Session Booking

Forty Chairs. Forty Bookings. Not One More.

Delegates pick breakouts and workshops as they register, on one card per named attendee, and each session stops taking bookings at its capacity. Free, paid or included with a ticket.

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  • Clashing sessions refused
  • Book or pay later in the app or portal
  • Scanned at the session door
Sessions step of a public checkout with one card per named attendee: sessions grouped by day with times, rooms and prices, three ticked, and sessions that overlap a chosen one disabled with a note naming the clash
The Loop

Booked at Sign-up. Counted at the Door.

One booking follows the delegate from checkout to their agenda to the session door, under the same capacity and clash rules all the way.

  1. 01

    Book at Sign-up

    A Sessions step sits between the attendee details and the extras. Paid sessions join the same order and the same card payment.

    Your Sessions summary at checkout listing each chosen session with how many places, free sessions marked Free, a paid workshop and a paid masterclass, and the sessions total
  2. 02

    Change It Later

    Changed their mind on the train? My Sessions in the attendee portal, and the event app, list what is still open to book. Paid sessions take a card payment.

    Attendee portal on a phone at My Sessions, showing a Founder Pass registered to Sam Carter with an included masterclass, then sessions available to book with Book buttons and a paid workshop
  3. 03

    Walk Through the Door

    Door staff pick the session on the check-in link. Booked or included, they are in; anyone else is turned away, with the reason on screen.

    Phone check-in screen at the door of the Rail Before Runways session showing Hana Sato admitted because she booked it, with 4 checked in against a capacity of 150
    Admitted
Set-up to Spreadsheet

Set the Rules Once. Session by Session.

Booking lives on each session in your agenda, so the masterclass can sell while the keynote stays open to everyone.

01 Set-up

Free, Paid or Included. Your Call.

Switch on booking for any agenda session and set a price in the event currency, or none. Cap the places from 1 to 100,000, or leave it blank for unlimited, and close bookings 15 minutes before the start, or any time from 0 to 10,080 minutes.

  • Who can book: every ticket type that asks for attendee details, or the ones you pick.
  • Included with: chosen tickets come with the session, straight onto that delegate's agenda.
  • Capacity counts bookings: included places are not counted, so size the room for both.
Booking settings for one agenda session: booking switched on, a price, a capacity of 35, booking closing 120 minutes before the start, all ticket types with attendee details allowed to buy, and the session included with the Founder Pass
02 My Agenda

Their Agenda. In Their Pocket.

Attendees open the event app from their confirmation email, with nothing to download. A free session books with one tap on "Book this session" and a paid one opens a card payment into your own Stripe account. Booked and included sessions then wear a badge in My Agenda, next to the ones they bookmarked.

  • On a laptop: the event app opens on phones, so the attendee portal does the same job on a computer.
See the Event App
Session page in the event app for Rail Before Runways with the time, room, a Book this session button, the description and its track
03 Who Came

Who Booked, Who Paid, Who Came.

Every session keeps its own attendee list: name, ticket, booked or included, what they paid and when they first came through the door. Download Spreadsheet saves it as an .xlsx file, and Insights adds bookings, takings and attendance for your most-booked sessions.

See Insights
Attendee list for one session showing booked places with names, emails, ticket type, place type, amount paid and an attended column, and a button to download the list as a spreadsheet
At the Session Door

One Count. Every Door Device.

Every phone at a session door shows the same running count of people admitted, against the session's capacity and the places booked, refreshed every 10 seconds. It counts arrivals, not occupancy: there are no exit scans.

  • Re-entry: someone back from a call gets in again, flagged with the time they first entered.
  • Per session, not per room: access follows the session, and a session scan is not an entrance check-in.
See How Check-in Works
Session door count reading 4 checked in against a capacity of 150
1
Card per Named Attendee
At checkout, for every person on the order.
0
Clashing Bookings per Attendee
Any shared minute counts. Back-to-back is fine.
15 min
Default Booking Cut-off
Anything from 0 to 10,080 minutes.
10 s
Door Count Refresh
The same number on every device at that door.
Specs

Session Booking, Row by Row. Limits Included.

Session registration and workshop booking as they work today. Live rows are on every seat; the workbench is being built now.

Set-up

  • Where You Set It UpOn each session in the agendaSwitch on Enable Booking session by session; there is no event-wide switch.
  • PriceFree or paid, in the event currencyVAT follows your organisation's setting.
  • Capacity1 to 100,000 places, or unlimitedCounts bookings, not included places, and never goes below the places already booked.
  • Booking Cut-off15 minutes before the start by defaultAnything from 0 to 10,080 minutes.
  • Who Can BookTicket types that ask for attendee details per ticketAll of them or the ones you choose. Any ticket type can have a session included.

At Checkout

  • Sessions StepOne card per named attendee, grouped by day
  • ClashesRefused for each attendeeAny shared minute counts, included sessions too. Back-to-back is fine.
  • PaymentBy card, into your own Stripe accountWith the ticket at checkout, or on its own when booked later.
  • Promo CodesAll paid sessions or the ones you chooseAt checkout, not on sessions booked later.
  • Confirmation EmailEach session with its time, room and price, or Free or IncludedWith a calendar file of the event and the attendee's sessions.

After Sign-up

  • Book LaterIn the event app and the attendee portalThe event app opens on phones; the portal works on a computer.
  • My AgendaBooked and Included badgesNext to the sessions they bookmarked.

At the Door

  • Session ScanningAdmit or refuse in one scan, re-entry flaggedPer session, not per room. A session scan is not an entrance check-in.
  • Live CountAdmitted against capacity and places bookedRefreshed every 10 seconds. No exit scans.

Afterwards

  • AttendanceAn attendee list per session, with first entry timesDownload it as an .xlsx spreadsheet.
  • InsightsBookings, takings and attendanceFor your most-booked sessions, up to eight.

Limits

  • No Booking on Your Public Event WebsiteAgenda pages list the sessions without prices or booking buttons.
  • No Automatic Refunds for Sessions Booked LaterRefund in Stripe, then void the place on the attendee record.

On the Workbench

  • CPD and Attendance CertificatesCertificates and CPD or CE credits from session scansComing Soon
  • Apple and Google Wallet PassesA wallet pass beside the calendar fileComing Soon
  • Offline Check-inKeep scanning when the connection dropsComing Soon
FAQ

What Programme Managers Ask. Before the Workshops Open.

Can delegates choose breakout sessions when they register?

Yes. When an order names its attendees and a ticket in the basket can book or includes a session, checkout adds a Sessions step with one card per named attendee. Each session stops taking bookings at its capacity, and nobody can book two sessions that overlap.

Can we charge for workshops?

Yes. Make a session paid and set its price in the event currency. It is charged in the same checkout as the ticket and settles into your own Stripe account, and a promo code can be set to apply to all paid sessions or chosen ones.

Why can some ticket types not book sessions?

Only ticket types that ask for attendee details per ticket can book, because every booking belongs to a named person. Any ticket type can still have a session included with it, so the VIP pass can come with the masterclass.

Can delegates book sessions after they register?

Yes, in the event app on their phone or in the attendee portal, under the same capacity, cut-off and clash rules as checkout. Free sessions book in one tap and paid ones take a card payment. Your public event website lists the sessions but does not take bookings.

Can we check people into individual sessions?

Yes. Door staff pick the session on the check-in link, and each scan admits people who booked it or have it with their ticket and refuses everyone else. Re-entry is flagged with the first entry time, every device at that door shows a running count against capacity, and each session's attendee list records when people first came in. Access is per session, not per room, and there are no exit scans.

Can we issue CPD certificates for session attendance?

Coming soon: certificates of attendance and CPD or CE credits. Today each session's attendee list shows who was scanned in and when they first came in, and downloads as a spreadsheet.

Keep Going

Around the Agenda.

  • Agenda page in the dashboard with Sessions, Spaces and Tracks tabs and session cards showing times, durations, rooms, tracks, speakers and Free Booking badges, each with attendee, edit and delete buttons
    Feature

    Agenda and Speakers

    Build the programme once, with tracks, rooms and speakers.

  • Event app agenda on a phone listing a session as free to book and a paid workshop with 10 places left
    Feature

    Event App

    The agenda, My Agenda and booking later, with no download.

  • Phone check-in screen confirming Tomas Reyes is checked in at 07:43:44, with Scan Another and Done buttons
    Feature

    Check-in

    Any phone, one link and a four-digit PIN. Session doors too.

  • Badge kiosk screen titled Print Your Badge for CloudInfra26, with the ticket number 399-389-863 typed in and a Find My Badge button
    Feature

    Badge Kiosk

    Visitors type their ticket number and print their own badge.

  • Printed speaker badge for BioInnovate MedExpo 2026 with Helena Varga, Head of Clinical Innovation at Sunnydale Health Trust, a QR code and SPEAKER in violet
    Feature

    Badge Printing

    Pre-print from the dashboard, or print as they arrive.

  • Badge designer with a delegate badge showing fields bound to the attendee's name, job title, company and ticket type, plus a QR code, with the company field selected for styling
    Feature

    Badge Designer

    Every line bound to the registration, laid out in millimetres.

  • Home page of a summit's event website with the event logo, Home, Agenda and Speakers navigation, a full-width image banner, the dates and city, a countdown and the ticket groups
    Solution

    Conferences

    Delegate passes, breakouts and badges at the door.

  • Agenda page of an event website with a tab for each day, a filter by track, and sessions listed with their times, rooms, track labels, descriptions and speakers
    Solution

    Training and Workshops

    Courses with a capacity, paid workshops and a list of who came.

Build the Agenda. Let the Bookings Count Themselves.

Unlimited events, registrations and attendees on every plan. Session booking and session scanning come with every seat, with no charge from us per booking or per scan.

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  • Free, paid or included sessions
  • Scanned at the session door
  • Every capability on every seat

Get in Touch. Let's Talk Events.