Paid conference passes, free expo registration and a private link for stand staff, each with its own form, prices and confirmation email. The keynote door scans conference passes in and turns visitors away, politely.
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Confex Kit
A confex (in the US, a conference with an expo) runs paid and free audiences through one event, which is exactly where a single-audience registration tool starts sweating. Here is how eventcloud handles it.
Paid delegates, free visitors, exhibitor staff, press and sponsors all need passes for the same event, at different prices or none.
Public and private ticket groups sit side by side, free and paid, each with its own form, price schedule and confirmation email. Free visitors get the same QR code and PDF ticket as a paying delegate, with no card step.
The expo floor is free to enter. The keynote is not, and free visitors have a habit of drifting in.
Switch on booking for the conference sessions, include them with your delegate passes and limit who can book them to those passes. Door staff then scan at each session's door: delegates are admitted, visitors are politely refused, and anyone back from the coffee queue is flagged as a re-entry, not a gatecrasher.
A steward has two seconds to tell a delegate from a visitor from an exhibitor.
Each ticket group prints its own badge design, so the three differ in layout, wording and, if your printer prints it, colour. Filter the attendee list by group and print each badge, or let people print their own at a Badge Kiosk as they arrive.
Exhibitors on the expo floor want delegates and visitors scanned into a list they can follow up.
Exhibitors scan the QR code on each attendee's badge or in their event app with their own phones, delegates and visitors alike, and export their leads to Excel. No charge from us per scanner or per lead. You decide whether exhibitors get it with their pass or buy it at checkout for a price you set.
One event, three audiences, and what each one gets from the registration form to the session door. Plus the stewards who keep them where they belong.
Conference delegates buy a public pass with early, standard and late prices, book their sessions in the same checkout and get their own PDF ticket with a QR code. Sessions included with their pass let them straight in.
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Expo visitors register free on their own form, with your qualifying questions, and get the same QR code and PDF ticket as a paying delegate. Visitors crossing borders can register in five languages.
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Stand staff register through a private pass link with a capacity. Lead retrieval comes with every seat: exhibitors scan the QR code on each attendee's badge or in their event app with their own phones, rate and qualify each lead, and export their leads to Excel.
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Stewards open the check-in link on their own phones and pick where they are scanning: the entrance or any session. At a session door, one scan admits or refuses, with the reason on screen.
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From the ticket page to the inventory count, one event record runs both halves.
A free pass and a paid pass on the same ticket page, each with its own perks and price.
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Each ticket group prints its own badge, so a steward can tell the three audiences apart at a glance.
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Include the conference sessions with the delegate pass and limit who can book. At the door, delegates go in, visitors are refused, and every phone there shows the same count against capacity.
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Insights shows every ticket group sold against what is left, from delegate passes to exhibitor stands and sponsor packages.
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No tiers and no add-on list. Anything still on its way says so.
Logos, descriptions and stand numbers, filtered by category and region. Coming soon: the directory inside the event app.
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Delegates and exhibitors find each other by name or company and chat one to one in the event app, on their phones.
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Offer it to stand passes as a checkout extra, and the money lands in your own Stripe account. No charge from us.
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Yes. Paid conference passes and free visitor passes sit in the same event, each in its own ticket group with its own form, price schedule and confirmation email. Free registrations get the same QR code and PDF ticket, with no card step.
Yes. Each ticket group has its own form, so delegates, visitors and exhibitor staff are each asked only what applies to them, over as many pages as you like.
Switch on booking for the conference sessions, include them with your delegate passes and limit who can book them to those passes. Door staff pick the session on the check-in link, and each scan admits a delegate or refuses a visitor, with a running count against the session's capacity. Access is set per session, not per room.
Yes. Run a self-service Badge Kiosk on a laptop with your badge printer beside it: delegates and visitors type their ticket number, check the badge and print it, and printing checks them in.
Yes. Lead retrieval comes with every seat: exhibitors scan the QR code on each attendee's badge or in their event app with their own phones, rate and qualify each lead, and export their leads to Excel. No charge from us per scanner or per lead. You decide whether exhibitors get it with their pass or buy it at checkout for a price you set.
There is a free trial. Build the whole event, rehearse checkout with Stripe test cards, and rehearse check-in and the Badge Kiosk on a draft event, then subscribe when you are ready to publish.
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Unlimited events, registrations and attendees on every plan. Build all three front doors in the free trial and publish when the floor is sold.
